8060 Rolling Road, Springfield, VA 22153 |
703-440-9000 | staff@hbeats.com

2017 / 2018 School Year Dance Policies

Registration / Tuition

A registration fee of $25 per family is due at the time of registration along with the first month of tuition. The registration fee holds your place in the class and is non-refundable.

Installment payments are determined by dividing the annual tuition into 10 equal payments; therefore, each monthly installment payment is the same regardless of holidays, closings, days missed, etc. A 10% discount is offered for full school year students if tuition is paid in full by the first week of classes. Installment plan students are encouraged to keep a credit/debit card on file to be billed automatically the first of each month. Students who do not wish to keep a card on file are responsible for making payments on time each month. Late payments are subject to a $5 late fee per week. All returned checks will be subject to a $35 fee. Please make all checks payable to "HeartBeats Music and Dance."

Make-Up Classes

If you miss a class due to illness or family emergency you may call or e-mail the studio to set up a time to make-up in another class or review missed material with your instructor. Please notify the studio as soon as possible if you are going to miss a class. This opens up make-up spaces for other students and ensures the availability of a make-up class for you. Please note that attendance is important to the learning process and you are expected to be in your assigned class each week unless an unavoidable problem arises. Excessive absenteeism may result in your inability to participate in upcoming performances and will inhibit your advancement to the next class level.

Class Placement and Advancement

Placement in the appropriate class is important to each student's skill development and personal growth. For students younger than six, placement is based on the student's age as of the first day of class. For students age six and older, skill level and experience are also considered. Premature advancement to the next level can have a profound and negative impact both on a student's self-confidence, and on skill acquisition and development of proper technique. The instructor's placement decisions are final and are always meant to be in the best interest of the student.

Cancellations and Refunds

Withdrawal from a class requires a two week notice and must be given directly to the desk staff, NOT TO THE TEACHER. Refunds for any pre-paid tuition will be issued in the form of a studio account credit for the full amount of any remaining classes after the two week notice period, or in the form of the original payment for the full amount of any remaining classes minus a $25 administrative fee. Withdrawals from the school year session cannot be processed after March 15th. No refunds will be issued after March 15th and installment payments will still be owed through June, regardless of classes attended.

Parent's Responsibility

It is the responsibility of the parent or adult student to be aware of all school activities such as viewing days, recitals, extra classes, and dates the school is open and closed. The school will post notices primarily via email. It is the parent's responsibility to regularly check to ensure they are informed. It is also the responsibility of the parent or adult student to inform the school of any address, phone or email changes. HeartBeats is a technology-based studio and our primary method of communication is via email for notices and receipts. It is the responsibility of each family to ensure that they are receiving and reading studio emails.

Parents of Pre-school Combo students must either remain on premises during class or ask another adult who is staying to be responsible for taking their child to the restroom when needed. Parents of other classes who do not wish their child to be allowed to go to the restroom unsupervised should follow the same guidelines. Students are not to be left at the school for excessive time before or after lessons.

Private Lessons

Private lessons are available in any dance style subject to teacher and space availability; call the studio to inquire. In order to perform a solo/duet in the recital, the student must be enrolled in a technique class corresponding to the solo/duet style as well as a ballet class. Please see our private lesson flyer for additional information and policies.

Recital

Every school year session student is eligible to perform in our annual recital in May. Classes that do not run for the full school year (Creative Movers, Spring and Summer session classes) do not perform in a recital but have a smaller, in-class demonstration instead. The annual recital gives students the opportunity to showcase what they have learned throughout the year and is meant to be a fun and exciting way to cap off the season. Costumes for the recital will be chosen by the teacher and announced to students and parents by the end of November. Costumes range in price from $58-$80 and must be paid for in full when ordering - no later than the first week of December. Costume orders are non-refundable. Students must have a costume in order to perform. Students must attend classes consistently in order to master choreography and proper technique. We reserve the right to pull students from dances or require private lessons if attendance requirements are not met. Each student will receive 2 free tickets to the recital. Additional tickets may be purchased as well.

If you are interested in additional performance opportunities, please inquire about our award-winning competition companies for dedicated dancers in 2nd grade through high school.

Photo and Video Release

By registering, you grant HeartBeats permission to take photographs and videos of students for use on its web sites and printed promotional materials. You also grant permission for the school to copyright such photographs and videos in its name.

Dress Code

Students who are not properly attired may be asked to sit out of class. Teachers may request students wear specific items from this list if they feel it is beneficial for their specific class. All students are expected to be respectful of these requests. No loose jewelry or gum chewing will be permitted in any class.

Creative Movers Adults

Comfortable clothes that you can move in. Bare feet or ballet slippers.

Creative Movers Toddlers

Dance leotard and tights, with or without skirt, pink ballet slippers and hair pulled back recommended for girls. Comfortable clothes that you can move in and black ballet shoes recommended for boys.

Jr. and Sr. Pre-school Combo Girls

Black dance leotard, pink tights, pink ballet slippers, black patent leather tap shoes (please replace ribbons with elastics to facilitate shoe changes or purchase elastic or buckle shoes), black, pink, or purple skirt optional (no tutus please), hair pulled back.

Dance Combo (Age 5 & 6 and Age 6 & 7) Girls

Black dance leotard, pink tights, black ballet slippers, black leather (not patent) Mary Jane or U-shell style tap shoes, black, pink, or purple skirt optional, hair pulled back.

Jr. and Sr. Pre-School Combo, Dance Combo Age 5 & 6 and 6 & 7 Boys

Black sweat pants, stretch pants, or shorts, black, white, or purple t-shirt, black ballet slippers, black leather lace up tap shoes.

Acro/Hip Hop & Tumble Girls

Any color/style leotard with fitted shorts and/or footless tights, bare feet, hair pulled securely back in bun/braid/twist (no loose ponytails). T-shirts, tank tops, jazz pants, loose shorts will NOT be permitted due to safety concerns. Students who are not properly attired WILL be asked to sit out of large portions of class.

Acro/Hip Hop & Tumble Boys

Any color fitted shorts and fitted tank top or t-shirt, bare feet. Loose t-shirts, tank tops, jazz pants, loose shorts will NOT be permitted due to safety concerns. Students who are not properly attired WILL be asked to sit out of large portions of class.

Ballet Girls Level I-III

Black or purple dance leotard, pink tights, black, pink, or purple ballet skirt or dance shorts optional, hair in a bun or twist (no loose ponytails), pink split-sole ballet shoes.

Girls Jazz, Modern, Dance Combo Age 7+, Musical Theater, Contemporary/Lyrical Level I-III

Black or purple dance leotard, tights (pink, tan, or black), black or purple shorts or leggings optional, hair pulled back, appropriate shoes as listed below.

Boys Ballet, Jazz, Modern, Dance Combo Age 7+, Musical Theater, Contemporary/Lyrical Level I-III

Black tight fitting jazz pants, shorts or tights and dance belt, tight fitting black, purple, or white t-shirt or tank top, appropriate shoes as listed below.

Level IV & V

May wear any colors they wish! (pink tights still preferred for ballet)

Hip Hop, Tap

Any color dance leotard or tight fitting t-shirt or tank top, tights and shorts or leggings, hair pulled back, appropriate shoes as listed below.

Adult Classes

Please see style guidelines above, but also feel free to wear leggings or other work-out clothes - whatever you feel comfortable in so long as instructors are able to see alignment. Hair pulled back, appropriate shoes as listed below.

Shoes

  • Dance Combo 7+ girls: Black leather (not patent) Mary Jane or U-shell style tap shoes and black split sole jazz shoe, no laces
  • Dance Combo 7+ boys: Black leather lace up tap shoes and black split sole jazz shoes
  • Acro / Hip Hop & Tumble: Bare feet
  • Ballet Boys: Black split-sole ballet shoes
  • Tap I/II girls: Black Leather (not patent) Mary Jane or U-shell style tap shoes
  • Tap I/II boys: Black lace up tap shoes
  • Tap III/IV & Adult Tap: Black Tap Oxfords or Jazz Taps
  • All Jazz & Musical Theater classes: black split-sole jazz shoes, no laces
  • Hip Hop/Adult Hip Hop Jazz Funk: Black Hip Hop dance sneakers
  • Contemporary/Lyrical: Half-sole ("pirouette") lyrical shoes